Waverly IV Lexington

01/04/2026

NOTICE OF ANNUAL MEETING
FOR WAVERLY PLACE PHASE IV HOA
JANUARY 20, 2026 AT 6:00 P.M
AT THE ELI MACK ROOM AT LEXINGTON TOWN HALL

The Waverly Place Phase IV HOA will be holding its’ required yearly Annual Meeting on January 20, 2026, beginning at 6:00 p.m. at the Eli Mack Room of the Lexington Town Hall at 111 Maiden Lane, Lexington, SC, which is directly behind the old courthouse.

The Annual Meeting is an excellent time and opportunity for homeowners to be informed and involved with the present and future business of the HOA as well as a time to meet new friends and neighbors. If you cannot come for some reason, please be sure to fill out a Proxy Form. Your voice matters.

There are at least five (5) seats up for election/re-election for the term of 2026-2028. We would love to have you seriously consider serving on the board. You will help with financial planning, decision making, enforcement of rules and regulations, and being a liaison to other homeowners. If you are interested, please fill out the attached Self Nomination Form.

We also want to hear from our homeowners so we are sending you Question Time form to collect questions you may have and/or want to discuss at the Annual Meeting.

You can get these forms from your Vantaca portal or you can send an email to [email protected] or [email protected] and they will be sent to you. Please try to have the forms returned to us at least by January 10 so that we can send out a Nominee List and a Ballot:
1) A Proxy Form. If you are unable to attend it is very important that you return the Proxy.
2) A Self Nomination Form. If you are thinking about serving on the HOA Board, please fill this form out and return it.
3) A Question Time Form.

You will then receive another email blast on January 6, 2026, with a Ballot with the names of the homeowners interested in being on the board or seeking re-election for you to cast your vote on.

Waverly Place Phase IV Board of Directors
c/o Property Management Solutions

11/15/2025

PLAN FOR THE FUTURE!!!

Just a friendly reminder that assessments will be due on Decembe 1, 2025, for all those homeowners who have not paid their full assessments yet!

Also, plan ahead that starting January 1, 2026 the assessments will be increased from $536 to $640.

11/15/2025

REMBMBER NOVEMBER 17, 2025

Waverly IV homeowners:

I want to let you know that we will soon be beginning demolition work on the common area that separates Barrington and Buckhaven in the location where the concrete wall collapsed. The demolition work is scheduled to begin on November 17, 2025, and is expected to continue until further notice.

We understand that construction can cause some disruption, and we want to minimize the impact on you as much as possible. Our crews will work during normal working hours, Monday–Friday, and we will do our best to disruptions such as noise, dust, and traffic to a minimum.

We will also make sure that access to your property always remains open, and we will give you advance notice if anything changes.

We do ask that all homeowners refrain from entering the areas they will be working in and please do not bother the workers.

During this clean up time the homeowners that are affected please place your trash cans on the ends of the quads and not in the front yards. We know that this is an inconvenience, however, we must maintain as much of the community esthetics as possible.

If you have any questions, concerns, or special circumstances we should know about, please reach out to Property Management Solutions, at [email protected]

We really appreciate your patience and understanding as we complete this important work.

Thank you for your cooperation and support.

Waverly Place Phase IV

Board of Directors

11/15/2025

Grilling is part of neighborhood life, but close quarters change the risk. In condos and townhomes, a stray flare-up can become everyone’s problem. HOA grill rules set clear, common-sense limits so people can cook outside without smoke fights or fire hazards.

WHAT DO HOA GRILL RULES TACKLE?
Most communities set HOA grill rules to explain where and how residents may grill, which fuel types are allowed, and what safety steps are expected every time the lid opens. These rules also spell out quiet hours, smoke control, cleanup standards, and who can use shared grills. Good rules keep things simple so residents know what to do before the first burger hits the grate.
A strong HOA grill policy is easy to find, written in plain language, and matches state law and city fire code. It should also match your governing documents. That way, the board can enforce consistently and avoid confusion when lots switch hands.
GOVERNING DOCUMENTS AND FIRE CODE
Start with your CC&Rs, bylaws, and rules and regulations. Many documents already limit open flames on balconies or in common areas. If the language is vague, the board can adopt clarifying rules through a proper meeting and notice process.
City and county fire codes may set minimum distances from buildings, balcony rules, propane limits, and ash disposal steps. These codes usually apply to everyone, and HOA grilling restrictions cannot be looser than what the fire marshal requires. When in doubt, call the local fire prevention office and align your rulebook to their guidance.

SINGLE-FAMILY VS CONDO/TOWNHOME
Risk looks different in detached homes compared with condos and townhomes. A grill on a ground-level patio with open space around it is not the same as a grill on a wood balcony with units above and below. Your HOA grill rules should reflect building type, materials, and proximity to others.
Many communities allow gas or charcoal in fenced backyards of single-family homes with basic clearance. In stacked buildings, boards often allow only electric grills on balconies or patios, or they designate shared grill stations on the ground. This approach keeps heat and smoke away from siding, railings, and eaves.
PLACEMENT AND FUEL RULES
Grills should sit on a stable, nonflammable surface with space on all sides. Keep them away from siding, railings, furniture, and overhangs. Never grill inside a garage or under an enclosed porch. Ventilation matters more than people think.
Fuel choices can be simple to explain. Store propane cylinders outdoors in an upright position. Close the valve after use. For charcoal, use a chimney starter instead of lighter fluid. Only electric grills belong on most balconies, especially in multi-family buildings or where local code says so. When your HOA grill rules echo common fire code guidance, residents can follow them without second-guessing.
HAVING PROPER STORAGE AND DISPOSAL
Ashes can stay hot for a day or longer. Require residents to let ashes cool, then place them in a metal container with a lid. Do not allow ashes in yard bins or community dumpsters until cold to the touch.
Propane cylinders should not be stored indoors or in storage closets that share walls with living spaces. If your policy allows spare cylinders, limit the number and explain where they can stay. Clear storage rules remove guesswork and reduce risk.
SHARED GRILLS AND EVENTS

Shared grills can be a great amenity when they are easy to reserve and easy to clean. Post a one-page checklist by the grill that covers preheat time, safe ignition, lid use, and shutdown steps. Add a small sign reminding users to stay away from an active grill, keep kids and pets at a distance, and never place hot tools on plastic tables.
For HOA events, require volunteers or vendors to follow the same steps as residents. Keep a fire extinguisher nearby and ensure it is charged. A short training talk before the event goes a long way.
HOA GRILL POLICY: DRAFT AND ADOPT
Put the board’s expectations into a formal HOA grill policy. Use short sentences and common words. Define where grills are allowed, what types are allowed, and any distance or balcony rules. Add quiet hours and smoke control language if homes sit close together.
Follow your notice and comment period, then adopt the policy at an open meeting. Send the final version to all owners and post it on the website or community portal. A start date and a short grace period demonstrate good faith and facilitate adoption.
ENFORCEMENT AND RECORDS

Enforcement should align with your standard violation process. Begin with a friendly reminder, followed by a written notice with a cure date. If needed, schedule a hearing and apply fines that match your schedule. Keep notes and photos so records are clear. When HOA grill rules are enforced evenly, compliance improves and drama fades.
Safety upgrades make enforcement easier. If the community has many wood balconies, consider a rule that allows only electric grills on those structures. If complaints spike in one area, consider moving or adding a shared grill station to provide a safe option nearby.

KEEPING HOMEOWNERS INFORMED
Homeowners often overlook rules when they are only seen once. Use multiple touchpoints: a welcome packet for new owners and tenants, a seasonal email in the spring, a brief post before holiday weekends, and a reminder on pool gate boards. Visuals help. A simple diagram showing where a grill can sit is worth a paragraph of text.
Invite questions and give a direct contact for fire code issues. When residents can ask without fear of a lecture, they are more likely to follow the rules.
SMOKE AND NEIGHBOR COURTESY
Even when a grill is used safely, smoke and odors can cause friction. Ask residents to watch wind direction, avoid heavy smoke during open-window hours, and use drip trays to reduce flare-ups. Courtesy works better than a fight.
Set quiet hours for grilling that match your noise policy. This keeps late-night gatherings from turning into complaints. Add language about cleaning grease, scraping the grate, and removing food waste to prevent pests from being invited.
INSURANCE AND VENDOR REQUIREMENTS
Grill fires can lead to property claims and liability questions. Encourage owners to review their HO-3 or condo unit policy to confirm personal liability limits. Associations should verify that their master policy and general liability coverage align with their risk profile and building type.
For HOA-sponsored events, require food vendors to provide a certificate of insurance that names the association as an additional insured, and verify coverage limits. Document these steps in your HOA grill rules so future boards follow the same playbook.
HANDLING DESIGN APPROVALS

Permanent outdoor kitchens add value but bring extra risk. Because of this, you should require an architectural request before installing any built-in grill, gas line, vent hood, or masonry surround. Ask for a site plan that shows setbacks from structures and property lines. If gas lines are part of the plan, they must have permits and inspections.
Clearly state that work must meet building and fire codes and be performed by licensed contractors. Spell out maintenance duties so that grease traps, vents, and gas connections are serviced on a regular basis.


SAFE GRILLING
Well-written HOA grill rules make grilling simple, safe, and neighborly. When your policy matches the fire code and your buildings, people can relax and enjoy the food. Clear steps, fair enforcement, and steady reminders keep the community safe all season.
Seeking help with creating and enforcing HOA rules? Let professional HOA managers help you out! Check out our online directory today for your area’s best HOA management companies!

02/10/2025

Waverly Place Phase IV Homeowners Association
P.O. BOX 2014
LEXINGTON, SC 29071
803-996-4846

Board Member Nomination

During the Annual Meeting, if you would like to join the HOA Board or would like to nominate a good-standing homeowner to the Board, please fill out the Nomination Form below and return it to us at the email of [email protected] prior to the Annual Meeting at least by February or you can bring to the Annual Meeting.

Members play a critical role in shaping the future of Waverly Place Phase IV Homeowners Association HOA. By being a Board Member, you help with financial planning, decision making, enforcement of rules and regulations, and being a liaison to other homeowners.

Again, if you are or you know another homeowner who is interested in helping to shape and guide Waverly Place Phase IV Homeowners Association HOA’s future, please fill out the form below and all nominees will have an opportunity to speak to the membership for a few minutes, if you would like to on how you can help keep Waverly Place Phase IV Homeowners Association a great place to live.

Your Name: ____________________________________
Address: _______________________________________
_______________________________________
Phone Number: ________________________________
Email: ____ _____________________________________

I, hereby nominate ____________________________________________ at ___________________________________________________________________
to be a Board Member of the Waverly Place Phase IV Board of Directors to serve a two-year term.

Nominee: ______________________________________
Address: _______________________________________
_______________________________________
Phone Number: ________________________________
Email: _________________________________________ (Please provide all the information as possible)

Thank You,
Waverly Place Phase IV HOA
Board of Directors

02/09/2025

Should Homeowners Contribute to HOA Reserves? Why Or Why Not?

What Are HOA Reserves?
Homeowners association reserve funds are the money (or some other form of a liquid asset) saved up in a savings account for later use. Usually, businesses and associations put up HOA reserve funds to meet any expenses that may come up unexpectedly. So, for things like sudden repairs or financial obligations, the HOA reserves act as an emergency source. As such, HOA boards manage the reserve funds separately from the operating fund.

What Can HOA Reserve Funds Be Used For?
Generally speaking, an association’s reserves are set aside to cover the cost of major replacements, maintenance, and repairs to common elements in the future. HOAs and condominium associations also use HOA reserve funds for planned renovations as well. The accrued funds in an HOA reserve can go towards major projects that the general fund cannot cover.

So, for things like large scale upgrades of amenities or community-wide renovation projects, the HOA reserve fund certainly comes in handy. Otherwise, the alternative is to raise dues or charge special assessments — hardly popular moves with the residents. Thus, if your HOA has a healthy amount of reserve funds ready, they can avoid raising dues entirely.

Why HOA Members Should Contribute to HOA Reserves
Homeowners have many things to think about. They need to take care of their own day-to-day expenses. They also need to build up their own savings, too. Plus, just like your HOA, they also need to set aside things for unexpected repairs and unforeseen expenses. So, why should a resident also need to worry about the reserve funds of their association?

After all, the regular HOA dues already go to the priority items. You have things like utility bills, landscaping and maintenance services, and other expenses that residents already pay for. They also help contribute to the management fees and insurance premiums for the HOA as well. These expenses can quickly add up, and it’s safe to say that most HOA residents are already paying their fair share.

So, where does reserve contributions factor in all of these?

The truth is that the HOA reserve fund accounting is an extremely important long-term financial tool. That holds for everyone, not just for the HOA board members. Thus, there are several important reasons that everyone should still contribute to it:

1. Protecting Property Values
Property Value | HOA reserve contribution. Purchasing a home is an investment and a huge one at that. One of the HOA’s reasons for existing is to protect that investment and raise its value as well.

The association helps to protect the property values of the neighborhood by keeping them well-maintained and attractive. The maintenance and repair costs that your HOA fees pay for actually adds to the value of your home, too.

Thus, homeowners do their part in keeping property values high by paying towards the HOA reserve funds. Contributing to the reserve budget is a part of maintaining that investment and the value of the property. Even if the owner isn’t going to be living in the property when the reserves are used, they are adding value to future improvements in the community. In turn, that also helps keep the home looking attractive — increasing its chances of potential buyers.

2. A Sense of Community
Homeowners are all in this together, and it’s not just the HOA’s job to keep the community beautiful. Residents have an important role in keeping the HOA reserves healthy. Failing to see the value in reserve contributions is also missing out on an opportunity to give back to the community. It also means that the owner isn’t thinking about the unfairness of letting new owners cover the costs of needed repairs.

It’s only fair to protect new owners from getting stuck with the high expenses of major repairs, such as a new roof, just because the past owners neglected their responsibilities. After all, the past owners did enjoy the benefits of that roof, and it’s a good thing to be able to pay it forward.

3. It’s a Mandatory Requirement
Your HOA likely has reserve contributions included in the governing documents stating that they’re required. So, even if a homeowner doesn’t see the value of contributing, it’s likely mandatory that they do if they want to remain in the association. After all, the homeowner agreed to abide by the HOA’s governing documents when they bought their home in the community.

As a board member, you also have a fiduciary responsibility to collect for the reserve. Letting members know that their contribution is required is also part of your responsibility as well.

When you are part of an HOA board, taking care of the residents in your association is only part of the equation. You also have to maintain the HOA finances, which means thinking about immediate costs as well as thinking ahead and considering any unexpected circumstances.

It’s tempting to focus mainly on the primary operating budget each year without getting homeowners to contribute to HOA reserves. After all, the current costs are more important at the moment. And homeowners are often not excited about contributing to reserves. It’s a common assumption that they won’t still be living there by the time the reserve funds can be used to benefit them. As a member of the HOA board, it’s part of your job to remind them of their responsibilities.

4. It’s Better Than Higher Dues and Special Assessments
It’s simply better for everyone to help the HOA save up bit by bit by contributing to the HOA reserve funds. So, when the time comes that your HOA needs that money now, it’s just a simple matter of dipping into the reserves. It’s certainly more convenient than raising dues exponentially or charging special assessments and asking residents to pay them because you need them now.

How Do You Calculate HOA Reserve Contribution?
The reserve contribution HOA communities must collect is anything but arbitrary. As a board member, it’s part of your job to allocate a section of your budget to the reserves. From this budget, you will know how much to charge each homeowner in monthly dues.

Generally, your reserves should make up about 15 to 40 percent of your dues. But even that is only a very rough estimate that does not necessarily apply to all associations.

Proper HOA reserves calculation greatly relies on a well-executed reserve study. A reserve study takes the condition of your common elements into account, estimating how long before you need to repair or replace them and how much that will predictably cost.

Let’s say your reserve study determines that the elevators in an association building will need replacing in 20 years. If the estimated cost of replacement is $100,000 (for two elevators), you will need to set aside $5,000 every year to meet that projection when the time comes.

Most associations will have more than one asset or common element to budget for in the reserves, though. Assets deteriorate every day all at the same time, so you don’t have the luxury of budgeting for one element at a time.

What Is the Ideal HOA Reserve Funding Percent Level?
How much should an HOA have in reserves? Preferably, your association should maintain a fully funded reserve. What does a fully funded reserve mean? It simply means your reserves have the ability to cover 100 percent of your association’s foreseeable expenses over the next 20 to 30 years.

Of course, not all associations can do this. In fact, many suffer from underfunded HOA reserves, which means they have reserves below 70 percent funding. If you can’t have a fully funded reserve, it is wise to at least aim for 70 percent or higher.

Factors That Can Influence Reserve Contributions
Apart from the condition of your common elements, there are three other factors that can affect reserve contribution calculations:

1. Your Current Percent Funded Level
If you are starting with a low percent funded level, say 40 percent, then you will need to collect higher reserve contributions to reach a satisfactory level. This is why it’s important for associations to create a reserve fund from the very beginning. It’s much easier to maintain HOA reserves when you have been funding it right from the get-go.

2. Your Goal
If your goal is to reach full funding (1oo percent), then you will likely need to collect higher reserve contributions. This is in contrast to baseline funding, which is the bare minimum that only requires you to maintain a reserve level above zero. Keep in mind that baseline funding will usually force you to impose special assessments or take out a loan to pay for major expenses.

3. Economic Factors
inflation | reserve contribution HOA Inflation can greatly impact replacement cost, thereby affecting reserve fund contributions.

Adjusting for inflation is also why it’s essential to update your reserve study every year and perform one every few years. Even if you keep your reserves in a savings account, the interest you earn from that account likely won’t be enough to cover the cost of inflation.

Are Reserve Studies Required?
Some states make it mandatory for associations to perform reserve studies. There are differing reserve study requirements by state, though.

It is important to check your own HOA reserve fund laws to ensure compliance. Similarly, your governing documents may have something to say about reserve funding and reserve studies. Always check your bylaws and CC&Rs to stay out of potential liability.

Remind Homeowners to Contribute to HOA Reserves
Sometimes, homeowners just simply forget that HOA reserves are a thing. Help them to check out your governing documents if they aren’t sure about how to contribute to HOA reserves. And, if you need help setting this up, an HOA management company can help.

Start your search for the best HOA management company in your area today. With our comprehensive online directory, it’s easier to look for a company that suits your needs and budget.


Please join us at the Annual Meeting of Waverly Place Phase IV on February 25, 2025 at 5:00 p.m. at the Eli Mack Room of the Town of Lexington Town Hall, to learn more information on the Reserve Fund.

01/17/2025

Trash roll carts need to be out at the curb after 7:00 p.m. the night before the designated garbage day. All trash must be bagged. Please do not leave bags on the sidewalk they must be in a roll cart.

Yard debris is not allowed in your roll cart. All debris must be bagged in a black bag and set beside the trash roll cart.

Appliances are only picked up the second Wednesday of the month for town residents. You must call 803) 359-1027 at least two (2) days prior to that day to schedule a pickup. If you have a refrigerator that is still working you can call Dominion Energy as they have an appliance recycling rebate program. Please call 877-510-7234.

Other large items such as furniture, lawn mowers, grills, etc. can only be placed by the roll carts the day of pickup and you must call the Town of Lexington Waste Management at 803-359-1027 at least two (2) days ahead of pickup day.

Roll carts must be returned by 7:00 pm to their proper location, which is behind your property, either in the fence or on the sidewalk behind your home. NO TRASH ROLL CARTS ARE ALLOWED TO BE STORED IN THE COMMON AREAS BETWEEN THE HOMES OR ON THE SIDEWALKS OF THE COMMON AREAS OR IN THE FRONT OF YOUR HOME.

Thank you for your cooperation.

Send a message to learn more

08/20/2024

The Importance of an HOA Board of Directors
Every homeowners’ association has a board of directors elected by the members. These board members are community volunteers, meaning they serve their HOA without compensation.

The HOA board is responsible for running the entire community. Specific duties can vary depending on state laws and the governing documents. However, they generally include the following:

Ensuring the maintenance of common areas
Preparing and monitoring the annual budget
Collecting dues
Preparing financial statements
Maintaining and monitoring reserves
Enforcing the rules
Enacting policies
Hiring and coordinating with vendors
Securing proper insurance coverage
Communicating with homeowners
Ensuring compliance with federal and state laws as well as the HOA’s governing documents
Assessing risks
What happens to an HOA with no board? Without an HOA board, these tasks would fall by the wayside.

What Happens to an HOA With No Board?
An HOA without board members is like a country without leaders. Without a HOA board, the association would cease to operate as designed. No one would make decisions, enter contracts, or transact business, and all of the duties listed above would be neglected.

It is a domino effect, too. Without board members to transact business, vendors would go unpaid, and services would halt. No one will collect dues from homeowners, leaving the association financially dry. Common areas would go into disrepair, rules would go unenforced, and homeowners would be left with no direction.

In the end, the entire community will suffer. Curb appeal will plummet, taking property values with it.

Can You Dissolve an HOA With No Board?
An HOA without a board will not automatically disband or dissolve. It remains a legal entity with very real obligations. The irony is that an HOA can only file for dissolution if it has an HOA board leading the charge.

The requirements for dissolving an HOA can vary from state to state. However, the HOA board generally must coordinate the disposal of the association’s assets. Furthermore, a vote of approval from the membership would be necessary.

A Nightmare for Homeowners
What Happens to an HOA With No Board? What happens when a homeowners association has no board? The result would not only be detrimental for the association itself but also for the homeowners living in it.

Homeowners will find themselves trapped in a community they can’t control. It is also difficult to leave the association because homeowners need a functioning HOA before selling their homes. The sale process usually requires the HOA to provide specific disclosure documents to mortgage lenders and potential buyers.

Homeowners will become stuck until the board positions get filled or the court appoints a receiver.

Can the HOA Management Company Step In?
An HOA without a board likely won’t retain its management company’s services for much longer. For an HOA management company to continue its services, the association will require payment. Without an HOA board, there would be no one to approve invoices, sign checks, and coordinate payments.

An HOA management company can help prevent the board from emptying without replacements. For instance, if no one is interested in running for vacant positions, current board members may be able to stay on. The HOA manager can check the association’s state laws and bylaws to see if that is possible.

Additionally, an HOA management company can help attract interest in board membership. The HOA manager can set up initiatives and programs to entice owners into joining the board. They can also plan training sessions and educational seminars to help equip new board members.

Understanding HOA Receivership
What happens if no one runs for the HOA board? The association will likely go into receivership. Any homeowner or creditor can take legal action against the HOA. Once it is clear that no one on the board will serve as the association’s representative, the court will appoint a receiver.

A receiver acts as the association’s representative and conducts business on its behalf. They essentially function as the HOA board in one. While receivership may seem like a good idea initially, especially to an HOA with no interested homeowners, it has many downsides.

Costly
Receivers don’t come free. They charge for their services, and their fees are often expensive. Some receivers even charge upwards of $200 per hour. Homeowners will have to shoulder this cost through a dues increase or a sizable special assessment. In contrast, board members do the same work without compensation.

Unappealing to Buyers and Lenders
When an HOA has a receiver, it is less attractive to potential buyers and lenders. Receivership indicates that an HOA has uninterested homeowners or wasn’t managed very well. Buyers don’t want to join a poorly managed association, while lenders don’t want to approve home loans in a struggling community. If the HOA tries to take out a loan, lenders will likely deny the application or impose a high interest rate.

Bare Minimum
Receivers may manage the association’s affairs but are not always good for the community. This is because receivers tend to do the bare minimum to keep the association afloat. They don’t have the HOA’s best interests at heart, so they might change the rules and make decisions on a whim.

In comparison, board members are volunteer homeowners. They are stakeholders who have a vested interest in the association’s success, which drives them to make decisions that prioritize the association.

How to Avoid an HOA Without BOD Members
Since the alternative (receivership) is not ideal, an HOA should do its best to fill vacant board seats. To avoid the worst possible outcome, an HOA can follow a few tips.