03/08/2020
JOB SUMMARY
Under the direction of the Department Director manages the day-to-day operations of custodial, grounds and building maintenance activities. Participates in the development, recommendation, and administration of policies, procedures and processes in support of departmental operations. Responds to inquiries and requests for service from internal College departments and supervises administrative services paraprofessionals and technical/support staff. The Facilities Operations Manager also schedules, assigns, reviews, and supervises the work of all employees in Facilities Operations representing a variety of work skills necessary for the maintenance and repair of client's facilities, buildings, grounds, custodial and equipment; participates in the design, review, and planning of new construction and remodeling projects; and does related work as required. May serve as alternate to the Department Director in their absence.
DISTINGUISHING CHARACTERISTICS
The Facility Operations Manager carries out operating policies and procedures with a focus in custodial, grounds and maintenance activities. The Facility Operations Manager provides direct management and supervision to personnel involved in the maintenance and repair of buildings and equipment; the care and cleaning of buildings and grounds; the operation of heating, air conditioning, and ventilating systems; plumbing and electrical systems; roofing, building envelope and interior maintenance of client's properties. Works collaboratively with FMS Managers to establish, maintain and update facilities standards as needed. Assists the FMS Director, with providing facilities and operational input on major/minor capital projects, new building design and on remodel-improvement projects, including working closely with engineers and architects in the specification development stages of these projects.
TYPICAL DUTIES AND RESPONSIBILITIES
Plans, organizes, maintains, and manages the operations and reliability of client's facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work by agencies having jurisdiction.
Supervises administrative services skilled and technical/support staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
Develops, recommends, and administers policies, procedures, and processes in support of grounds and building maintenance operations; implements and monitors compliance with approved policies, procedures, and processes.
Administers procurement and fiscal management activities associated with building and grounds maintenance activities, which may include: RFPs, and contracts for custodial, grounds and maintenance related work to acquire trades and professional assistance; monitoring spending on project and cost account basis; recommending and implementing corrective spending plans; reviewing and authorizing purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving employee purchases; ensuring compliance with college and public purchasing rules; and/or, performing other related activities.
Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
Monitors the safety and accessibility of facilities. Serves as the point of contact for the department for code (e.g. ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code related issues.
Updates and maintains list of District facilities equipment, including life-cycle and replacement costs.
Monitors and oversees the work of external contractors to ensure terms of agreements are met and work is completed satisfactorily.
Participates in the development and administration of grounds and building maintenance budget; coordinates the allocation of resources following budget approval; recommends approval of expenditures.
Collects and analyzes a variety of complex data and information.
