MS Facility Management Sdn Bhd

17/02/2025

*Urgent Hiring – OUG Parklane*

*Admin Executive*
- Min 1 year experience
- Salary : From 2500
(Based on experience)

Email your resume to *[email protected]*
Please ensure the email subject is:
*OUG-Admin Exec*

09/01/2022

- Monitor and analyze electrical systems
- Collaborate with architects and engineers to determine the best placement of electrical wiring
- Test devices for improvement, safety, and quality control
- Update older electrical systems for changes, cost reductions, improvements, safety, and quality control
- Repair broken equipment and wiring
- Review architectural plans
- Perform and analyze tests to track results and make improvements
- Work with builders and make recommendations
- Perform calibrations for wire placement and electronic components
- Responsible for all required electrical qualification tests on projects and ensure compliance with all outside parties involved
- Participate in test runs and meet safety regulations
- Modify systems to be environmentally friendly

13/05/2021

12/01/2021

👉🏼Coordinate office activities and operations to secure efficiency and compliance to company policies
👉🏼Supervise administrative staff and divide responsibilities to ensure performance
👉🏼Manage annual meetings
👉🏼Manage phone calls and correspondence (e-mail, letters, packages etc.)
👉🏼Manage billing and collections
👉🏼Create and update records and databases with personnel, financial and other data
👉🏼Track stocks of office supplies and place orders when necessary
👉🏼Submit timely reports and prepare presentations/proposals as assigned
👉🏼Assist colleagues whenever necessary

12/01/2021

1- Must have experience using Sage UBS Building Service Maintenance System
2- Generate billing invoices
3- Handle invoicing daily administration, invoice checking and filing
4- Courier Invoices and related documents to customers on timely manner
5-Responsible for keeping track preparing invoices and updating records
6- Provide general administrative support to the department
7-Provide Administration support to account and operation department such as account receivable, payable and petty cash
8-Carry out assignments required by management
9-Preparation of Admin related statistics and reports

12/01/2021

Reports to the Operation Manager and Director.

• To perform all duties within the scope of building management services.

• To overseeing the day-to-day operations of the building management services and covering all aspects of the building services, fixtures, utilities etc.

• To attend regular and scheduled meetings with the MC

• To ensure proper maintenance of the building with a team of sub-ordinates under his charge as well as through liaison with appointed service providers.

• To ensure the issuance of periodical bills to owners and residents as well as collecting the service charges and other charges etc. from the owners/residents as per due dates and ensuring that the collectables are properly banked in.

• To prepare and maintain proper financial records of all collectables and delinquency. Including taking measures to recover debts.

• To ensure all payable bills are paid on time; invoices including utility bills, assessment bills, insurance etc.

• To do a complete and thorough inspection of the building from time to time to ensure the safety of the building is maintained.

• To report any problems that violate building safety, repair broken fixtures and equipment, coordinate building repair works, monitor rodent and insect exterminations.

• To advise all building related matters and supervise projects on behalf of the MC.

• Ensuring the safety and security of the building and residents with close collaboration with the appointed security service provider.

• Managing the inventory, purchases and disbursements.

• To ensure proper filing recording of all correspondences.

• To submit the monthly operation report by 7th every month to HQ.

• Authority liaison.

• To attend and resolve all complaints promptly.

• On call 24/7

• Office hours 9.00am to 5.00pm (Monday – Friday) & 9.00am to 1.00pm (Alternative Saturday)