12/08/2026
Should you “test” prospective property managers you want to hire by pretending to be a tenant?
I saw a post recently suggesting landlords should pose as prospective tenants to see how a property manager treats them. As a property manager, I can tell you — that “test” won’t show you what you think it will.
Here’s what people often forget:
We want to rent your property just as much as you do. If it’s empty, we don’t get paid. Every viewing costs us time, money, and opportunity, so we’re motivated to secure the right person quickly. We also juggle multiple commitments, so we can’t always drop everything for an after‑hours viewing. Good managers know how to prioritise and work with people for mutually beneficial outcomes.
The original poster was upset that the manager they “tested” wouldn’t make a special after‑hours appointment for them (as a fake tenant) and felt they were being rude. I wasn’t the manager involved, but I can take a pretty good guess at what was happening.
Great property managers have finely tuned instincts — a kind of professional Spidey sense — for authenticity and for how well a long‑term relationship is likely to go. If you call with a fake story and immediately start being difficult about viewings, you’re not going to pass that instinct test. You will not be a good enough liar to convince an experienced PM you’re a genuine tenant. We are, frankly, living lie detectors.
So yes, they’ll be resistant to wasting time on someone who already feels like a “nope”. That’s not rudeness — that’s protecting the landlord (and themselves) from future grief. If you don’t understand that not everyone is the right fit for your property and your mental health, you’re in the wrong business.
How accurate is that instinct?
Pretty accurate. I can usually tell from the very first interaction whether I’ll enjoy working with a tenant — how they enquire, how they talk about themselves, how they communicate availability, and how they handle potential issues. Is that a skill or a bias? Let me give you an example.
One day, my team got a call from someone who didn’t seem “right”. They tried to schedule them into a group viewing. The caller refused. The team member passed them to me. My instinct also said “heck no”, but I couldn’t pinpoint why, so I foolishly agreed to meet them. Every day is a school day, and wow, did I learn.
They weren’t interested in the property at all. They were targeting property managers and real estate agents with the intent to assault. I stayed safe — thankfully — and was very glad I hadn’t sent one of my younger team members. When I alerted the PM community, many others reported the same caller, and many had already refused to meet them because their instincts screamed “no”. Police were involved.
I’m not saying every odd caller is dangerous — far from it. Plenty of people are just socially awkward (that’s half my friend group). I can tell the difference.
But remember: we spend our days alone in other people’s houses. We have to keep our self‑defence instincts sharp. So if you ring a property manager with a fake story, don’t be surprised if they don’t want to make special accommodations. Their lie‑detector is carefully honed, and they intend to keep surviving this job.
So what should you do instead?
Match your ethics and values with those of your property manager. It’s a partnership, not a dictatorship.
Have a conversation - find out how they would deal with certain situations, listen for their confidence that comes with experience, ask yourself if you like them?
I’m an open book, and I love clients and tenants who are the same. I keep confidences, I work best with honesty, and I match the energy I’m given.
I’ve turned down prospective clients who play things too close to their chest — trust is vital in this industry - I can't do my job if I need to check in with you on every decision, and I need you to honour the commitments you make too. I’ve done the same with tenants. If I don’t feel someone is being fully honest, they don’t get the property. It’s simple.
Honest conversations prevent difficult conversations.
If you feel you need to start a relationship with deceit, is that really a relationship the other person wants to be in? For me — and for most experienced property managers with healthy boundaries — it’s a hard no.