Board of Directors Assistance
We familiarize ourselves with the CC&Rs, Bylaws and Rules of a community and provide the Board of Directors with professional advice on issues at hand and also advise when to seek legal assistance. We are also experienced at "anticipating" potential obstacles and controversies. Meetings, we do it all… We assist in scheduling each meeting, providing legal notice to Ho
meowners, preparing agendas, providing meeting materials (i.e., bids, contacts, reports), and transcribing minutes. Inspect the community regularly for compliance and supervise contracted services. Provide bids and proposals for authorized services. Review, compare and recommend best contracts and proposals. Community Association Newsletters are prepared and sent to Homeowners with Board of Directors direction and input. Financial Services
Financial Reporting. A complete list of financial reports and P & L's are available to the Board of Directors every month in print and On-Line 24/7. Assessment Collections. We collect assessments for each Homeowner's account, send late notices and continue with collections if necessary. Bill Payment Processing. We process all invoices of services provided to the community with an online Secured Check Signing for Board members to sign checks at their convenience and from home. Compliance Enforcement
We provide regular on-the-street drive-through inspections for compliance issues of the governing documents. Courtesy letters are sent to Homeowners which are in non-compliance of the governing documents and recorded in each Homeowner's electronic account and physical file. Notices of continued non-compliance are sent with hearing notices. Hearing meetings are scheduled and facilitated with the direction and in cooperation of the Board of Directors. Fines are duly noticed, billed and pursued until compliance is completed. Architectural Services
Architectural request by Homeowners are date stamped, recorded, scanned and e-mailed to the architectural committee and tracked. Provide communication between the Architectural Committee and Homeowners through regulatory process of approval. Approval or denial notices are sent to Homeowners and recorded. Homeowner Assistance
Answer questions and explain services of the HOA. Assist with payment options. Provide detailed account statements upon request. Assist with complaints and reporting of non-compliance issues in the community. Provide follow up with reporting of maintenance service problems of common components of the community. Provide a communication conduit between the Board of Directors, the Homeowners and LVVCM.
