09/23/2021
John Ibarra & Associates, Inc., a Professional Land Surveying Company is looking for an experienced Administrative assistant for our Front-desk/reception area.
This candidate will provide basic administrative support to Executives of the firm by utilizing general office administration and clerical software. Responsibilities include, but are not limited to:
* Answer a HIGH volume of phone calls as well as screening and directing telephone correspondence, deterring salespersons, checking voice mails, and otherwise operate a multi-line phone system. Must be Bi-lingual. (English/Spanish)
* Utilizes MS Office software to prepare and compile general office letters and handle a high volume of e-mail correspondence as requested by management.
* Files correspondence and other records/documentation both hard copy and electronic; maintains departmental files.
*Pulls property information from multiple property appraiser websites to prepare quote/order requests for Surveyor to provide pricing.
*Follow up with client via e-mail to provide quotes, collect payments, answer any questions or concerns, etc. as directed by management.
*Provide assistance to clients via e-mail or via telephone regarding questions, revisions, new quotes/orders, etc.
Main skills needed:
Minimum 2 years related experience
HS Diploma or GED required
*Great phone etiquette and manners
*Ability to handle a high volume of phone calls throughout the entire day
*Great customer service skills
*Knowledge of MS Office Applications
*Safe handling of confidential information and transmittal of the same.
*Job Type: Full-time
Pay: $14.50 per hour
COVID-19 considerations:
Must wear a mask
