09/21/2026
NOW HIRING – ADMINISTRATIVE ASSISTANT
Koptchak Land Surveying LLC – Philipsburg, PA
Koptchak Land Surveying LLC is seeking a dependable, professional, and highly organized Administrative Assistant to join our team.
This position will play an important role in the day-to-day operation of our surveying business. We are looking for someone who communicates well with customers, is comfortable handling phone calls and emails, and can help keep projects, proposals, and office tasks organized.
Primary Responsibilities:
• Answer incoming phone calls and provide friendly, professional customer service
• Speak with prospective clients and gather the information needed for surveying projects
• Assist with preparing estimates, bids, proposals, and customer correspondence
• Follow up with customers regarding proposals and ongoing projects
• Schedule appointments and help coordinate the company project schedule
• Maintain customer and project information and keep office records organized
• Prepare letters, emails, reports, and other business documents
• Assist with invoicing, payments, and basic bookkeeping tasks
• Perform general administrative and office duties as needed
Preferred Qualifications:
• Strong customer service and communication skills
• Professional and friendly telephone manner
• Excellent organizational skills and attention to detail
• Comfortable working independently and managing multiple tasks
• Proficient with Microsoft Office, including Word, Excel, Outlook, and calendars
• QuickBooks experience preferred
• Previous administrative, customer service, construction, engineering, real estate, or professional-office experience is a plus
• Ability to learn our surveying terminology and business procedures — previous surveying experience is not required
We are looking for someone who takes initiative, follows through on tasks, and understands the importance of providing excellent service to our clients. This position requires someone who can communicate professionally with property owners, attorneys, engineers, contractors, municipalities, and other professionals.
To Apply:
Please send your resume and a brief description of your experience to Koptchak Land Surveying LLC ([email protected])