09/04/2026
One Google Doc changed my life…
…it sounds way too simple to matter. It's not.
For years I couldn't hand anything off cleanly. Task, operations, you name it..
I would burn the candle at every end and get so frustrated with myself and others with explaining tasks and how to do things, only for it to not work out.
I'd explain it once, they'd do it wrong, I'd take it back. I would explain it another way, then take it back.
Lose my patience, take it back. Find someone else to do the job, take it back. Over and over and over again….
First I had to come to grips with that it was me. I was the issue. Not them. I need to adjust my approach.
Then I started doing this. It changed everything.
Here's the exact process that helped me unlock how to grow. Steal it.
1. Spend ONE hour writing the single task out in a Google Doc. Every step. Every single little detail. The why behind each detail. What "done right" looks like. What it will feel like. The more details the better.
2. Get on a Zoom with your teammate. Walk through the doc together. Read it line by line.
3. Let them ask questions and make edits…. Together! Now it's not your doc. It's OUR doc. You built the agreement together.
4. THEN they watch you do the task you are asking them to do.. Because you've mastered it and you do it and they need to see how you do it.
5. Then they do the task while you watch.
6. Then they do it on their own and you check in.
7. Then they do it so well they teach the next person.
That's the whole system.
Notice what it's NOT. It's not "here, figure it out." It's not "watch me once and good luck."
It's co-authored. It's repeatable. It walks them from watching to teaching.
By step 7, that task is fully off your plate. Forever. And it's documented for the next hire too.
So here's the practical step.
Pick the ONE task that drains you most. Open a Google Doc. Start with step 1 this week.
One hour now buys you back HUNDRED of hours later. I learned that the hard way. (recovering control freak)
Also don't try to skip steps… It's gonna backfire. You can't skip any steps.. I have tried so hard to skip steps.. Never works out.
Hope that helps