08/03/2020
PMI Birdy Properties is seeking an office manager for its sales department. Birdy Properties was established in 1979 by retired CMSgt Barry Birdy with family at its core. This is an amazing opportunity to join the sales administration as the department expands and becomes a larger part of the organization. We are offering a full-time position with benefits to include an opportunity to be sponsored to receive your real estate license. This position requires strong organizational skills and attention to detail. The Office Manager will be working directly with the Director of Sales to ensure the organizational goals are met.
Office Manager Job Responsibilities:
• Builds, implements, and manages all systems for sellers, buyers, lead database, and back-office support.
• Manage & update brokers websites, blogs, and social media accounts.
• Tracks & coordinates all inbound leads from websites, social media & other sources.
• Coordinates & implements brokerage marketing videos on websites, blogs, social media, and client database email campaigns.
• Creates & manages systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Coordinates the purchase, installation, and maintenance of all office equipment.
• Reviews and approves all documents within transaction software and prepares disbursement authorizations.
• Maintains office services by organizing office operations and procedures, controlling correspondence, and designing administrative systems.
• Be adaptive to the new needed tasks as Sales Pillar continues to grow.
Work Hours & Benefits:
• Medical
• Dental
• Vision
• Life insurance
• Disability
• Opportunity for employer-sponsored real estate license education
• Office hours are Monday thru Friday from 8:30am to 5:30pm
Office Manager Qualifications / Skills:
• Tech-savvy
• Collaboration skills
• Organizational skills
• Communication skills
• Detail-oriented
• Digital marketing
• Social media experience
• Managing processes
• Developing standards
• Process improvement
• Reporting skills
Education:
• High school diploma or equivalent
Experience and Licensing Requirements:
• Administration: 3 years (Required)
• Data Entry: 2 years (Required)
• Office and Excel: 2 years (Required)
• Marketing: 1 year (Preferred)
• Real Estate: 1 year (Preferred)
• Adobe Photoshop/ Premier: 1 year (Preferred)
