05/28/2026
Now searching for an Administrative Escrow Assistant to join our Westgate team! Please visit our website pioneertitleagency.com/careers to apply and for more info.
*WHAT WE DO:* Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 70 branches across Arizona.
*WHO WE ARE:* Pioneer Title Agency is more than just a family -owned business – we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.
*Description:*
The Administrative Escrow Assistant provides general front office assistance and administrative support to the escrow team, while assisting with the processing of escrow transactions. Successful Administrative Escrow Assistants are dependable, friendly, cooperative, detailed, and disciplined.
Typical duties of the position may include:
•Answer incoming phone calls and greet customers upon their arrival to the office. Provide updates and answer inquiries from sellers, buyers, agents, and lenders.
• Maintain office calendar, including customer scheduling.
• Procurement and stocking of supplies, and ensuring general office upkeep.
• Receive purchase contracts/escrow instructions and assist in the preparation of the transaction for closing by receipting earnest money funds, entering data, and ordering title reports.
• Assist in preparing transactions for closing of escrow by reviewing title reports for accuracy, clearing title report requirements and providing documentation for the completion of the transaction and loan processing.
The Administrative Escrow Assistant may be assigned additional tasks in support of the department's goals.
*Skills and Abilities:*
• Ability to type 40+ WPM
• Strong oral and written communication skills, and exceptional customer service skills
• High level of organizational skills and attention to detail
• Strong computer skills with working knowledge of Microsoft Office
• Spanish speaking preferred, but not required
*Salary:*
Competitive and commensurate with education and/or experience. Benefit package includes 401(k) Matching, Medical, Dental, Vision, and more.
Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, s*x, national origin, age, disability, and any other characteristic protected by law.
