29/09/2021
Remember it’s the AGM today!
THE RIVERGOOSE HOMEOWNERS ASSOCIATION NPC (RGH)
(Non-Profit Company Reg. No. 2008/018480/08)
NOTICE OF ANNUAL GENERAL MEETING
Date: Wednesday 29th September 2021
Time: 2:00PMRegistrationfor2:30PMStart
Place: Dunning Country Retreat (Just after Sakabula Estate on the left, on the R610).
Notice is hereby given that an Annual General Meeting of the Rivergoose Homeowners Association NPC, will be held on Wednesday 29th September 2021 at the Dunning’s Country Estate at 2:30 PM, in the manner required by the MOI of RGH and Companies Act, 2008.
AGENDA
1. WelcomeandNoticeofMeeting
2. Present
3. ApologiesandProxies
4. ConfirmationoftheMinutesofthePreviousAnnualGeneralMeeting.
(Ordinary Resolution passed by a majority of members present)
5. Chairperson’sReport.(OrdinaryResolutionpassedbyamajorityofmembers
present)
6. Considerationofthefinancialstatementsandauditorsreportfortheyear
ending February 2021. (Ordinary Resolution passed by a majority of members
present)
7. AppointmentofAuditor:GCFord&CowereappointedfortheHomeOwners
Association for 2021. To consider and approve the appointment of an auditor for 2022, and the approval of the auditors remuneration for 2021. (Ordinary Resolution passed by a majority of members present)
8. AppointmentofDirectors:Determinethenumberofdirectorsfortheyear(3- 5). The current Directors are S Moffat, S Moore and they are eligible for re- election. (Ordinary Resolution passed by a majority of members present)
9. Presentation of the proposed budget and Levies: The consideration and confirmation of the itemized estimate of the anticipated income and expenditure of the Home Owners Association for the ensuing year and commencement date. (Ordinary Resolution passed by a majority of members present)
10. Direction to the Directors to employ Accountable Utilities to further investigate and resolve the electricity billing as once off. (Ordinary Resolution passed by a majority of members present)
11. Special resolution to be passed accepting the proposed Architectural guidelines as attached to the notice of meeting. ( Special resolution passed by 75% of the members present)
12. Consideration of letter from Mrs Fowler (Ordinary Resolution passed by a majority of members present).
13. General:
Please inform Halo Management 7 days prior to meeting of intention to raise any specifics under general. (If no items are presented 7 days prior no items may be raised under general) (An item to be raised under general must be accompanied by a proposed resolution for the members to discuss and vote on)
Note:
• Proxies for the above meeting may be appointed by using the attached proxy form. Completed forms may be handed to the proxy, or be lodged with Alan Barr of Halo Management ([email protected])
• The quorum necessary for the holding of any general meeting shall be 25% of such of the members of the Association entitled to vote at that time.
• No person other than a member duly registered and who shall have paid every outstanding sum due to the Association in respect of or arising out of his membership, shall be entitled to be present or to vote on a question, either personally or by proxy, at any general meeting.
